Co-Working Space Calculator
Project co-working space revenue from hot desks, dedicated desks, and private offices with occupancy rates and overhead analysis.
Inputs
Results
Total Monthly Revenue
$32,400.00
≈ 16 gaming PCs
Monthly Profit
$17,400.00
≈ 9 gaming PCs
How to Use This Calculator
- Enter the number of hot desk seats and their monthly rate ($), plus an oversell percentage.
- Enter dedicated desk count, dedicated desk rate ($), and private office count with rates.
- Add amenity revenue (meeting rooms, printing, parking) and monthly operating expenses.
- Review total monthly revenue, operating costs, and net operating income.
- Check revenue per seat and occupancy threshold for breakeven to validate your pricing model.
How the result changes with Hot Desk Seats
| Hot Desk Seats | Total Monthly Revenue | Monthly Profit |
|---|---|---|
| 50 | $40,200.00 | $25,200.00 |
| 175 | $89,100.00 | $74,100.00 |
| 325 | $147,600.00 | $132,600.00 |
| 450 | $196,200.00 | $181,200.00 |
What each input means
- Hot Desk Seats
- Number of physical hot desk seats available.
- Hot Desk Rate ($/month)
- Monthly membership price for a hot desk. Typical: $200-400.
- Hot Desk Oversell (%)
- Sell more memberships than seats since not everyone comes daily. 130% = 30% oversell.
- Dedicated Desks
- Number of assigned/dedicated desk positions.
- Dedicated Desk Rate ($/month)
- Monthly rate for a dedicated desk. Typical: $400-700.
- Dedicated Desk Occupancy (%)
- Percentage of dedicated desks occupied by paying members.
- Private Offices
- Number of private offices available for rent.
- Private Office Rate ($/month)
- Monthly rate per private office. Typical: $800-2,500.
- Office Occupancy (%)
- Percentage of private offices occupied.
- Monthly Overhead ($)
- Total monthly costs: lease, utilities, internet, staff, amenities, insurance.
What each result means
- Hot Desk Revenue
- Monthly revenue from hot desk memberships.
- Dedicated Desk Revenue
- Monthly revenue from dedicated desks.
- Private Office Revenue
- Monthly revenue from private offices.
- Total Monthly Revenue
- Combined monthly revenue from all workspace types.
- Total Members
- Total paying members across all tiers.
- Monthly Profit
- Revenue minus monthly overhead costs.
- Annual Profit
- Projected yearly profit.
- Revenue per Seat
- Average monthly revenue per physical seat.
- Break-Even Occupancy
- Overall occupancy needed to cover overhead costs.
How this is calculated
Worked example, using the default values
- Identify Input Parameters4 parametersHot Desk Seats = 30, Hot Desk Rate ($/month) = 300, Hot Desk Oversell (%) = 130, Dedicated Desks = 20 = 10 input(s) provided
- Calculate Total Monthly RevenueTotal Monthly Revenue = hotDeskRevenue + dedicatedRevenue + officeRevenue32400 = $32,400
- Calculate Monthly ProfitMonthly Profit = totalMonthlyRevenue - monthlyOverhead17400 = $17,400
- Calculate Hot Desk RevenueHot Desk Revenue = hotDeskMembers * hotDeskRate11700 = $11,700
- Calculate Dedicated Desk RevenueDedicated Desk Revenue = occupiedDedicated * dedicatedDeskRate9900 = $9,900
Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.
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