Co-Working Space Calculator

Hot desk revenue comes from selling more memberships than there are physical seats, since not every hot-desk member shows up on the same day — a 130% oversell means 30 physical seats are sold as 39 memberships, and all 39 pay the hot desk rate. Dedicated desks and private offices work differently: each is tied to one paying member at a time, so occupied units can never exceed the physical count, which is why those two tiers use a straightforward occupancy percentage instead.

Break-even occupancy is monthly overhead divided by the maximum possible revenue if every seat, desk, and office were fully sold with no oversell headroom used up. It's a separate sanity check from your entered oversell and occupancy assumptions — it tells you how much of your theoretical maximum revenue is required just to cover costs, so comparing it against your actual assumed occupancy shows how much cushion you have before the space loses money.

Monthly profit is total monthly revenue across all three tiers minus a single monthly overhead figure you enter, which is meant to bundle lease, utilities, internet, staff, and amenities together into one number rather than tracking each separately. Because overhead is a single input, the accuracy of your profit and annual profit figures depends on how completely you've captured all recurring costs in that one number.

Revenue per seat divides total monthly revenue by total physical seats across all three tiers (hot desks, dedicated desks, and private offices counted equally as one 'seat' each), even though private offices typically generate far more revenue per seat than hot desks. A space with a small number of high-priced private offices and many hot desks can show a revenue-per-seat figure that doesn't represent any single tier's actual economics well.