PTO Accrual Calculator
Calculate vacation accrual rates and PTO liability.
Inputs
$
days
days
Results
Hours Accrued Per Pay Period
6.15
Days Accrued Per Pay Period0.77
Daily PTO Rate$288.46
Annual PTO Value$5,769.23
Current PTO Liability$3,461.54
Max PTO Liability (per employee)$11,538.46
Total Company PTO Liability$173,076.92
Hourly Rate36.06%
Pto Value Per Day288.46
How to Use This Calculator
- Enter the total annual PTO days the employee earns.
- Set the number of pay periods per year (26 for biweekly, 24 for semi-monthly).
- Input the employee's annual salary for dollar-value calculations.
- Enter the current PTO balance, the maximum carryover allowed, and the number of employees for company-wide liability.
- Review the accrual rate per pay period (in days and hours), the daily PTO rate, and the current, max, and total company PTO liability.
How the result changes with Pay Periods / Year
| Pay Periods / Year | Hours Accrued Per Pay Period |
|---|---|
| 37 | 4.32 |
| 128 | 1.25 |
| 238 | 0.67 |
| 329 | 0.49 |
What each input means
- Annual PTO Days
- Total PTO days earned per year.
- Pay Periods / Year
- Number of pay periods per year (26=biweekly, 24=semi-monthly).
- Annual Salary
- Employee's annual salary.
- Current PTO Balance
- Current accrued PTO balance in days.
- Max Carryover
- Maximum PTO days allowed to carry over.
- Number of Employees
- Total employees for company liability calculation.
How this is calculated
Worked example, using the default values
- Identify Input Parameters4 parametersAnnual PTO Days = 20, Pay Periods / Year = 26, Annual Salary = 75000, Current PTO Balance = 12 = 6 input(s) provided
- Calculate Hours Accrued Per Pay PeriodHours Accrued Per Pay Period6.15 = 6.15
- Calculate Days Accrued Per Pay PeriodDays Accrued Per Pay Period0.77 = 0.77
- Calculate Daily PTO RateDaily PTO Rate288.46 = $288.46
Engine last updated . Checked against 3 independently-derived tests — how we verify calculators.
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