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Calcimator

Vending Route Planner Calculator

Optimize vending machine routes by calculating service time, fuel, labor, and per-machine servicing costs.

Inputs

$
$
$

Results

Monthly route cost

$1,739.22

≈ 13 pairs of sneakers

Monthly cost / machine

$115.95

≈ 8 movie tickets

Route time (hours)8.8
Route miles (one run)75
Cost per run$200.83
Weekly route cost$401.67
Monthly miles650
Cost per stop$13.39
Machines / hour1.7
How to Use This Calculator
  1. Enter Machines on route, Avg. miles between stops, and Service time per machine (min).
  2. Set Fuel cost ($/gal), Vehicle MPG, and Labor cost ($/hr).
  3. Adjust Visits per week, Vehicle depreciation ($/mi) as needed.
  4. Review Monthly route cost ($) and Monthly cost / machine ($).
  5. Use Route time (hours) and Route miles (one run) to inform your decision.

How the result changes with Visits per week

Visits per weekMonthly route costMonthly cost / machine
1.15$1,000.05$66.67
2.77$2,408.82$160.59
4.73$4,113.25$274.22
6.35$5,522.01$368.13

What each input means

Machines on route
Total machines serviced on this route.
Avg. miles between stops
Average driving distance between machine locations.
Service time per machine (min)
Time to restock, clean, and collect cash from each machine. Typical: 15-35 min.
Fuel cost ($/gal)
Current fuel price per gallon.
Vehicle MPG
Your service vehicle's fuel efficiency. Cargo vans average 15-20 MPG.
Labor cost ($/hr)
Hourly wage or cost for the route driver/operator.
Visits per week
How often you run this route per week. 1-2x is typical for snack machines, 2-3x for high-volume.
Vehicle depreciation ($/mi)
Vehicle wear and tear cost per mile. IRS rate is ~$0.67 (includes fuel). Depreciation alone: $0.10-0.20.

What each result means

Monthly route cost
Total monthly cost to service all machines on this route.
Monthly cost / machine
Average monthly servicing cost allocated per machine.
Route time (hours)
Total time for one complete route run including driving and service.
Route miles (one run)
Total miles driven for one complete route.
Cost per run
Total cost for one route completion (fuel + labor + depreciation).
Weekly route cost
Total weekly cost for all runs.
Monthly miles
Total miles driven per month for this route.
Cost per stop
Average cost to service one machine per visit.
Machines / hour
Efficiency metric: how many machines serviced per hour on average.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Machines on route = 15, Avg. miles between stops = 5, Service time per machine (min) = 25, Fuel cost ($/gal) = 3.5 = 8 input(s) provided
  2. Calculate Monthly route cost
    Monthly route cost = weeklyCost * 4.33
    1739.22 = $1,739.22
  3. Calculate Monthly cost / machine
    Monthly cost / machine = monthlyCost / numMachines
    115.95 = $115.95
  4. Calculate Route time
    Route time = totalServiceTimeHrs + drivingTimeHrs
    8.8 = 8.8
  5. Calculate Route miles
    Route miles = numMachines * avgMilesBetween
    75 = 75

Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.

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