AV Equipment Cost Calculator
Rental cost from screens, projectors, mics, and recording.
Inputs
Results
Total AV cost
$10,816
Main room AV / day$2,360
Breakout rooms total$1,400
Recording & streaming$0
Technician labor$2,200
Setup & strike fee$2,496
Cost per attendee$54.08
Technicians needed2
Total Per Day4,160
How to Use This Calculator
- Enter the expected attendee count and event type (conference, gala, training, etc.).
- Set the number of breakout rooms requiring separate AV.
- Toggle requirements: LED wall, live streaming, simultaneous interpretation.
- Review itemized AV equipment cost and total AV budget.
- Use the cost breakdown to compare vendor quotes and identify negotiation targets.
Ad Placeholder
Ad Placeholder