Conference Budget Calculator

Total budget from attendees, venue, AV, F&B, and travel.

Attendees

Event days

Venue daily rate ($)

Catering $/person/day

AV budget/day ($)

Speaker budget ($)

Travel subsidy (%)

Avg travel cost/person ($)

Contingency (%)

Tab to move between fields

Total conference budget

$143,440

Cost per attendee$478.13

Cost per attendee/day$159.38

Venue$15,000

Catering & F&B$76,500

AV & technology$9,000

Speakers$15,000

Travel subsidies$0

Materials & signage$5,400

Event staff$4,200

Contingency reserve$13,040

F&B + venue (% of budget)70.2%

How to Use This Calculator

Enter the expected number of attendees and conference duration in days.
Set venue cost per day and food and beverage budget per attendee per day.
Input speaker fees, AV costs, and marketing budget.
Review the total conference budget and cost per attendee.
Adjust individual line items to hit your target per-head budget or ticket price.

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