Evaluation Plan Calculator

Estimate the budget and staffing for program evaluation based on design complexity, participant count, data collection methods, and project duration.

Total Program Budget ($)

Participant Count

Evaluation Design (1-4)

Data Collection Points

Data Collection Methods

Project Duration (years)

External Evaluator (0/1)

Evaluator Day Rate ($)

Tab to move between fields

Total Evaluation Budget

$167,100

Annual Evaluation Budget

$55,700

Eval % of Program Budget33.4%

Evaluator Personnel Cost$147,600

Participant Incentives$15,000

Tools & Software Cost$4,500

Total Evaluator Days123

Evaluator Days per Year41

Data Collection Days41

Analysis Days28

How to Use This Calculator

Enter the Total Program Budget and Participant Count to benchmark evaluation spending.
Select the Evaluation Design level (1 = process only, 4 = randomized controlled trial).
Enter Data Collection Points, Number of Methods, and Project Duration in years.
Indicate whether an External Evaluator will be used and enter the Evaluator Day Rate.
Review Total Evaluation Budget and ensure it falls within the 5–15% of program budget guideline.

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