Grant Reporting Calendar Calculator

Calculate the total reporting burden across your active grants — number of financial, narrative, and final reports, staff hours, and annual compliance cost.

Inputs

Grant Period (months)

Number of Active Grants

Financial Report Frequency (months)

Narrative Report Frequency (months)

Hours per Financial Report

Hours per Narrative Report

Hours per Final Report

Staff Hourly Rate ($)

Tab to move between fields

Results

Total Reports (All Grants)

Annual Reporting Cost

$4,900

Reports per Grant19

Financial Reports per Grant12

Narrative Reports per Grant6

Hours per Grant140

Annual Reporting Hours140

Avg. Reports per Month1.6

Reporting FTE Required0.07

Annual Reports Per Grant6.33

How to Use This Calculator

Enter the Grant Start Date and End Date along with the funder's reporting frequency.
Enter any required interim report milestones specified in the grant agreement.
Review the Full Reporting Calendar with due dates for all progress and financial reports.
Check Lead Time Reminders to start report preparation well before each deadline.
Share the calendar with project staff so data collection aligns with reporting periods.

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