Patient No-Show Impact Calculator

Revenue loss from no-show rate with overbooking strategy.

Scheduled visits per day

No-show rate (%)

Avg revenue per visit ($)

Clinic operating days/year

Overbooking rate (%)

Late cancel rate (%)

Reminder no-show reduction (%)

Reminder system cost/month ($)

Tab to move between fields

Monthly revenue lost

$16,667

Annual revenue lost

$200,000

No-shows per day3.8

Total lost slots per day5

Daily revenue lost$800

Recovery from overbooking$0

Recovery from reminders$0

Reminder system ROI0%

True cost per no-show$184

How to Use This Calculator

Enter Scheduled visits per day and your current No-show rate (%) — national averages range from 5–30%.
Input Avg revenue per visit and Clinic operating days/year to calculate the Annual revenue lost.
Set Late cancel rate (%) for patients canceling with less than 24 hours notice — these slots are typically unfillable.
Enter Overbooking rate (%) to model how much lost revenue you recover by scheduling extra appointments.
Toggle Reminder system cost/month and Reminder no-show reduction (%) to calculate Reminder system ROI.
Use True cost per no-show and Monthly revenue lost to build a business case for a patient engagement program.

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