Equipment Maintenance Budget Calculator

Plan preventive maintenance budgets based on equipment inventory value, calibration needs, and downtime cost analysis.

Number of equipment pieces

Avg equipment value ($)

PM % of value

Service contract premium (%)

Calibrations per year

Avg calibration cost ($)

Technician hourly rate ($)

Avg downtime per event (hrs)

Tab to move between fields

Total annual maintenance ($)

$30,000.00

PM budget ($)$24,000.00

Service contract cost ($)$30,000.00

In-house labor cost ($)$4,950.00

Parts & consumables ($)$8,400.00

Calibration cost ($)$6,000.00

Repair reserve ($)$9,600.00

Cost per unit per year ($)$1,500.00

Total equipment value ($)$300,000.00

Downtime savings ($)$12,600.00

PM program ROI (%)-47.5

Maintenance as % of value10

How to Use This Calculator

List each major piece of lab equipment and its purchase value.
Enter the expected maintenance cost as a percentage of purchase price per year.
Input service contract costs if equipment is under a vendor maintenance agreement.
Review the total annual maintenance budget across all instruments.
Use the per-instrument breakdown to prioritize service contracts vs. time-and-materials repairs.

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