Laboratory Budget Calculator

Plan annual laboratory budgets from personnel, reagents, equipment, maintenance, and indirect costs with industry benchmark comparisons.

Full-time equivalents (FTE)

Average salary ($)

Benefits rate (%)

Reagent budget per FTE ($)

New equipment capex ($)

Existing equipment value ($)

Maintenance % of equipment

Indirect cost rate (%)

Tab to move between fields

Total annual budget ($)

$844,821

Monthly budget ($)$70,402

Personnel cost ($)$507,000

Reagents & consumables ($)$48,000

Equipment cost ($)$92,857

Maintenance cost ($)$28,000

Indirect costs ($)$168,964

Budget per FTE ($)$140,804

Personnel share (%)60

Reagent share (%)5.7

Equipment share (%)11

Cost per productive hour ($)$78.22

Direct Cost Per FTE$112,642.86

Maintenance (%) Total3.31%

Indirect (%)20%

How to Use This Calculator

Enter annual costs for major budget categories: personnel, consumables, equipment, and facilities.
Set overhead rate and indirect cost percentage from your institution's rate agreement.
Input grant funding amounts and other revenue offsets.
Review the net annual lab operating cost and cost per researcher or project.
Use the breakdown to build grant budget justifications and identify areas for cost reduction.

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