Party Rental Calculator

Estimate total event rental costs for tables, chairs, linens, and tents based on guest count with delivery and damage waiver fees.

Number of Guests

Table Rental Rate ($)

Chair Rental Rate ($)

Linen Rental Rate ($)

Tent Area (sq ft)

Tent Cost per Sq Ft ($)

Delivery & Setup Fee ($)

Damage Waiver (%)

Tab to move between fields

Total Rental Cost

$853.08

Cost per Guest

$8.53

Tables Needed13

Chairs Needed100

Table Cost$156

Chair Cost$300

Linen Cost$195

Tent Cost$0

Equipment Subtotal$651

Damage Waiver Fee$52.08

How to Use This Calculator

Enter the number of guests to auto-calculate tables and chairs needed.
Set per-item rental rates for tables ($), chairs ($), and linens ($).
Enter tent area (sq ft) if an outdoor tent is needed and set the per-sq-ft tent rate.
Add other rental items (tableware, lighting, audio) and set a delivery/setup fee.
Review the full quote with item quantities, subtotals, and total rental cost.

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