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Calcimator

Logic Model Builder Calculator

Quantify your program's inputs, activities, outputs, and outcomes with cost-per-outcome metrics for defensible grant proposals.

Inputs

%
%

Results

Total Program Budget

$120,000.00

≈ 8 used cars

Total Clients Served

520

Projected Positive Outcomes

218

Program Completers364
Total Service Sessions4,160
Cost per Client$230.77
Cost per Outcome$550.46
Cost per Session$28.85
Clients per FTE260
How to Use This Calculator
  1. Enter your program's resources: Staff FTEs, Average Salary, and Non-Personnel Budget (supplies, travel, equipment, etc.).
  2. Enter Program Duration in weeks and the New Clients per Week and Sessions per Client you expect to deliver.
  3. Enter your Expected Completion Rate and Expected Outcome Rate to model dropout and success.
  4. Review Total Program Budget, Total Clients Served, Program Completers, and Projected Positive Outcomes.
  5. Use Cost per Client, Cost per Outcome, and Cost per Session as the defensible efficiency metrics funders expect in a budget narrative.

How the result changes with Staff FTEs

Staff FTEsTotal Program BudgetTotal Clients ServedProjected Positive Outcomes
50$2,520,000.00520218
175$8,770,000.00520218
325$16,270,000.00520218
450$22,520,000.00520218

What each input means

Staff FTEs
Full-time equivalent staff dedicated to the program.
Average Salary ($)
Average annual salary per FTE (including fringe).
Non-Personnel Budget ($)
All non-personnel costs: supplies, travel, equipment, etc.
Program Duration (weeks)
Number of weeks the program operates per year.
New Clients per Week
Average number of new clients/participants enrolled per week.
Sessions per Client
Number of service sessions each client receives.
Expected Completion Rate (%)
Percentage of enrolled clients expected to complete the program.
Expected Outcome Rate (%)
Percentage of completers expected to achieve the target outcome.

What each result means

Total Program Budget
Personnel plus non-personnel costs.
Total Clients Served
Total clients enrolled over the program period.
Projected Positive Outcomes
Clients expected to achieve measurable positive outcomes.
Program Completers
Clients expected to complete the full program.
Total Service Sessions
Total number of sessions delivered.
Cost per Client
Total budget divided by clients served.
Cost per Outcome
Total budget divided by positive outcomes — key funder metric.
Cost per Session
Total budget divided by service sessions.
Clients per FTE
Total clients divided by staff FTEs.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Staff FTEs = 2, Average Salary ($) = 50000, Non-Personnel Budget ($) = 20000, Program Duration (weeks) = 52 = 8 input(s) provided
  2. Calculate Total Program Budget
    Total Program Budget = totalPersonnelCost + nonPersonnelBudget
    120000 = $120,000
  3. Calculate Total Clients Served
    Total Clients Served = clientsPerWeek * programWeeks
    520 = 520
  4. Calculate Projected Positive Outcomes
    Projected Positive Outcomes = round(completingClients * (expectedOutcomePct / 100))
    218 = 218
  5. Calculate Program Completers
    Program Completers = round(totalClientsServed * (expectedCompletionPct / 100))
    364 = 364
  6. Calculate Total Service Sessions
    Total Service Sessions = totalClientsServed * sessionsPerClient
    4160 = 4160

Engine last updated .

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