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Calcimator

Grant Budget Template Calculator

Build a compliant grant budget with personnel, fringe, travel, equipment, supplies, contractual, other direct costs, and indirect (F&A) costs per federal Uniform Guidance.

Inputs

%
%
%

Results

Total Project Cost

$202,400.00

≈ 5 Teslas

Total Direct Costs$176,000.00
Personnel + Fringe$156,000.00
Fringe Benefits$36,000.00
MTDC Base$176,000.00
Indirect (F&A) Costs$26,400.00
Federal / Funder Share$202,400.00
Cost Share Amount$0.00
Personnel % of Direct88.6%
How to Use This Calculator
  1. Enter total Personnel / Salaries costs and the Fringe Benefits Rate to calculate combined personnel and fringe costs.
  2. Enter non-personnel direct costs: Travel, Equipment, Supplies, Contractual / Subawards, and Other Direct Costs.
  3. Enter your organization's negotiated Indirect / F&A Rate; it is applied automatically to the Modified Total Direct Costs (MTDC) base, which excludes equipment costs.
  4. Enter a Cost Share percentage if your organization is contributing matching funds toward the project.
  5. Review the Total Direct Costs, Indirect (F&A) Costs, Total Project Cost, and Federal / Funder Share, along with the Personnel % of Direct Costs benchmark (typical range 40-70%).

How the result changes with Personnel / Salaries ($)

Personnel / Salaries ($)Total Project Cost
100,000,000$149,523,000.00
350,000,000$523,273,000.00
650,000,000$971,773,000.00
900,000,000$1,345,523,000.00

What each input means

Personnel / Salaries ($)
Total salaries and wages for all key personnel and staff.
Fringe Benefits Rate (%)
Fringe rate covering FICA, health insurance, retirement, etc.
Travel ($)
Domestic and international travel for project activities.
Equipment ($)
Capital equipment (items >= $5,000). Excluded from MTDC base.
Supplies ($)
Consumable materials, software licenses under $5,000, etc.
Contractual / Subawards ($)
Subcontracts, consultants, and subaward costs.
Other Direct Costs ($)
Participant support, publication costs, communication, etc.
Indirect / F&A Rate (%)
Your organization's negotiated indirect cost rate (NICRA).
Cost Share (%)
Percentage of total costs your organization will contribute.

What each result means

Total Project Cost
Total direct costs plus indirect costs.
Total Direct Costs
Sum of all direct cost categories.
Personnel + Fringe
Combined salary and fringe benefit costs.
Fringe Benefits
Calculated fringe costs based on personnel and fringe rate.
MTDC Base
Modified Total Direct Costs base (excludes equipment).
Indirect (F&A) Costs
Indirect costs applied to the MTDC base.
Federal / Funder Share
Amount requested from the funder after cost share.
Cost Share Amount
Your organization's contribution.
Personnel % of Direct
Personnel as a percentage of total direct costs. Typical range: 40-70%.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Personnel / Salaries ($) = 120000, Fringe Benefits Rate (%) = 30, Travel ($) = 5000, Equipment ($) = 0 = 9 input(s) provided
  2. Calculate Total Project Cost
    Total Project Cost = totalDirectCosts + indirectCosts
    202400 = $202,400
  3. Calculate Total Direct Costs
    Total Direct Costs = totalPersonnel + travelCosts + equipmentCosts + suppliesCosts + contractualCo...
    176000 = $176,000
  4. Calculate Personnel + Fringe
    Personnel + Fringe = personnelCosts + fringeCosts
    156000 = $156,000

Engine last updated .

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