Tutoring Business Revenue Calculator

Monthly income from student count, frequency, and rate.

Active students

Sessions per student/week

Hourly rate ($)

Session length (hours)

Group session percentage (%)

Average group size

Cancellation rate (%)

Monthly expenses ($)

Tab to move between fields

Monthly gross revenue ($)

$4,267.22

≈ 4 smartphones

Monthly net income ($)$3,767.22

Annual gross revenue ($)$51,206.58

Annual net income ($)$45,206.58

Weekly hours (with prep/admin)22.5

Effective hourly rate ($)$38.67

Weekly sessions (after cancellations)18

Utilization rate (%)56.3%

How to Use This Calculator

Enter Active students, Sessions per student/week, and Hourly rate ($).
Set Session length (hours), Group session percentage (%), and Average group size.
Adjust Cancellation rate (%), Monthly expenses ($) as needed.
Review the Monthly gross revenue ($) ($) result.
Use Monthly net income ($) ($) and Annual gross revenue ($) ($) to inform your decision.

How the result changes with Hourly rate ($)

Active students: Total number of students currently enrolled.
Sessions per student/week: Average number of sessions each student attends per week.
Hourly rate ($): Your standard 1-on-1 tutoring hourly rate.
Session length (hours): Duration of each tutoring session.
Group session percentage (%): Percentage of sessions that are group sessions (vs 1-on-1).
Average group size: Average number of students in group sessions.
Cancellation rate (%): Percentage of sessions cancelled (industry average is 10-15%).
Monthly expenses ($): Monthly business expenses (platform fees, materials, space rental, insurance).

Monthly gross revenue ($): Total monthly revenue before expenses.
Monthly net income ($): Monthly income after subtracting business expenses.
Annual gross revenue ($): Projected yearly gross revenue.
Annual net income ($): Projected yearly net income.
Weekly hours (with prep/admin): Total weekly hours including 25% overhead for preparation, admin, and marketing.
Effective hourly rate ($): What you actually earn per hour worked (including overhead time).
Weekly sessions (after cancellations): Actual sessions delivered per week after accounting for cancellations.
Utilization rate (%): Percentage of a 40-hour work week utilized (including overhead).

Identify Input Parameters
4 parameters
Active students = 15, Sessions per student/week = 1.5, Hourly rate ($) = 50, Session length (hours) = 1 = 8 input(s) provided
Calculate Monthly gross revenue
Monthly gross revenue = weeklyGrossRevenue * 4.33
4267.22 = $4,267.22
Calculate Monthly net income
Monthly net income = monthlyGrossRevenue - monthlyExpenses
3767.22 = $3,767.22
Calculate Annual gross revenue
Annual gross revenue = monthlyGrossRevenue * 12
51206.58 = $51,206.58