Patient No-Show Impact Calculator

Revenue loss from no-show rate with overbooking strategy.

Scheduled visits per day

No-show rate (%)

Avg revenue per visit ($)

Clinic operating days/year

Overbooking rate (%)

Late cancel rate (%)

Reminder no-show reduction (%)

Reminder system cost/month ($)

Tab to move between fields

Monthly revenue lost

$16,667.00

≈ 8 gaming PCs

Annual revenue lost

$200,000.00

≈ 13 used cars

No-shows per day3.8

Total lost slots per day5

Daily revenue lost$800.00

Recovery from overbooking$0.00

Recovery from reminders$0.00

Reminder system ROI0%

True cost per no-show$184.00

How to Use This Calculator

Enter Scheduled visits per day and your current No-show rate (%) — national averages range from 5–30%.
Input Avg revenue per visit and Clinic operating days/year to calculate the Annual revenue lost.
Set Late cancel rate (%) for patients canceling with less than 24 hours notice — these slots are typically unfillable.
Enter Overbooking rate (%) to model how much lost revenue you recover by scheduling extra appointments.
Toggle Reminder system cost/month and Reminder no-show reduction (%) to calculate Reminder system ROI.
Use True cost per no-show and Monthly revenue lost to build a business case for a patient engagement program.

How the result changes with Scheduled visits per day

Scheduled visits per day: Total patient appointments scheduled daily across all providers.
No-show rate (%): Percentage of scheduled patients who fail to show. National avg 5-30%.
Avg revenue per visit ($): Average net collection per patient encounter.
Clinic operating days/year: Number of days the clinic sees patients annually.
Overbooking rate (%): Percentage of extra patients scheduled to compensate for no-shows.
Late cancel rate (%): Percentage of patients canceling with <24hr notice (unfillable slots).
Reminder no-show reduction (%): Expected no-show reduction from automated reminders (typically 20-35%).
Reminder system cost/month ($): Monthly cost for automated reminder service (text, email, phone).

No-shows per day: Average patients who fail to show daily.
Total lost slots per day: No-shows plus late cancellations combined.
Daily revenue lost: Revenue forfeited each clinic day.
Monthly revenue lost: Monthly impact from no-shows and late cancellations.
Annual revenue lost: Total yearly financial impact.
Recovery from overbooking: Annual revenue recovered by overbooking strategy.
Recovery from reminders: Annual revenue recovered by reminder system.
Reminder system ROI: Return on investment for automated reminder system.
True cost per no-show: Lost revenue plus staff idle time cost per no-show.

Identify Input Parameters
4 parameters
Scheduled visits per day = 25, No-show rate (%) = 15, Avg revenue per visit ($) = 160, Clinic operating days/year = 250 = 8 input(s) provided
Calculate Monthly revenue lost
Monthly revenue lost = dailyRevenueLost * (clinicDaysPerYear / 12)
16667 = $16,667
Calculate Annual revenue lost
Annual revenue lost = dailyRevenueLost * clinicDaysPerYear
200000 = $200,000
Calculate No-shows per day
No-shows per day = scheduledVisitsPerDay * (noShowRatePct / 100)
3.8 = 3.8
Calculate Total lost slots per day
Total lost slots per day = noShowsPerDay + lateCancelsPerDay
5 = 5