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Calcimator

Turnover Cost Calculator

Calculate the total cost of tenant turnover including vacancy loss, repairs, and administrative costs.

Inputs

$/mo
days
$
$
$
$
$
hrs
$/hr

Results

Total Turnover Cost

$3,866.67

≈ 4 smartphones

Cost in Months of Rent

2.76

Vacancy Loss$1,166.67
Hard Costs (Repairs)$2,150.00
Soft Costs (Admin)$550.00
Cost as % of Annual Rent23.02%
Break-Even (Months)1.93
How to Use This Calculator
  1. Enter Monthly Rent and Vacancy Days — the number of days the unit will sit empty between tenants.
  2. Input Cleaning Cost, Repairs Cost, Painting Cost, and Flooring Cost from contractor quotes.
  3. Add Marketing Cost for listings, photography, and advertising.
  4. Enter Admin Hours and your Hourly Rate for self-management time spent on the turnover.
  5. Review Total Turnover Cost to understand the financial impact of each tenant departure.
  6. Use this figure to justify incentives for tenant retention — keeping a good tenant almost always beats turnover cost.

How the result changes with Monthly Rent

Monthly RentTotal Turnover CostCost in Months of Rent
$2,090.00$4,441.672.13
$7,065.00$8,587.501.22
$13,035.00$13,562.501.04
$18,010.00$17,708.330.98

What each input means

Monthly Rent
Monthly rent for the unit.
Vacancy Days
Expected days vacant between tenants.
Cleaning Cost
Professional cleaning and sanitization cost.
Repairs Cost
General repairs (fixtures, appliances, walls).
Painting Cost
Interior painting and touch-up cost.
Flooring Cost
Carpet cleaning or flooring repair cost.
Marketing Cost
Listing, advertising, and showing costs.
Admin Hours
Hours spent on paperwork, showings, and screening.
Admin Hourly Rate
Hourly rate for administrative time.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Monthly Rent = 1400, Vacancy Days = 25, Cleaning Cost = 350, Repairs Cost = 800 = 9 input(s) provided
  2. Calculate Total Turnover Cost
    Total Turnover Cost
    3866.67 = $3,866.67
  3. Calculate Cost in Months of Rent
    Cost in Months of Rent
    2.76 = 2.76
  4. Calculate Vacancy Loss
    Vacancy Loss
    1166.67 = $1,166.67
  5. Calculate Hard Costs
    Hard Costs
    2150 = $2,150

Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.

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