Budget Variance Calculator
Analyze department budget variance, project year-end spending, and identify over/under budget status.
Inputs
Results
YTD Variance ($)
-$50,000.00
Projected Over/Under Budget
-$100,000.00
How to Use This Calculator
- Enter the Annual Budget amount and the Actual Spent year-to-date figure.
- Enter Months Elapsed in the fiscal year and the Fiscal Year Length in months.
- Review YTD Variance in dollars and the Variance Percentage versus the prorated budget.
- Check Projected Year-End Spend and Projected Over/Under Budget to flag potential overruns early.
- Use the analysis to present mid-year financial reports to elected officials or oversight boards.
How the result changes with Months Elapsed
| Months Elapsed | YTD Variance ($) | Projected Over/Under Budget |
|---|---|---|
| 2.1 | $283,333.00 | $1,700,000.00 |
| 4.85 | $33,333.00 | $80,000.00 |
| 8.15 | -$216,667.00 | -$325,000.00 |
| 11 | -$466,667.00 | -$509,091.00 |
What each input means
- Annual Budget ($)
- Total annual budgeted amount for the department or line item
- Actual Spent YTD ($)
- Amount actually spent year-to-date
- Months Elapsed
- Number of months elapsed in the fiscal year
- Fiscal Year Length (months)
- Length of the fiscal year in months (typically 12)
How this is calculated
Worked example, using the default values
- Identify Input Parameters4 parametersAnnual Budget ($) = 1000000, Actual Spent YTD ($) = 450000, Months Elapsed = 6, Fiscal Year Length (months) = 12 = 4 input(s) provided
- Calculate YTD VarianceYTD Variance-50000 = $-50,000
- Calculate Projected Over/Under BudgetProjected Over/Under Budget-100000 = $-100,000
- Calculate VarianceVariance-10 = -10
- Calculate Projected Year-End SpendProjected Year-End Spend900000 = $900,000
Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.
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