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Calcimator

Catering Quote Calculator

Calculate per-person pricing for catering events.

Inputs

$
hrs
$
$
%

Results

Total Quote Price

$4,295.38

≈ 4 smartphones

Price Per Person$42.95
Profit$1,503.38
Total Cost$2,792.00
Total Food Cost$1,500.00
Total Labor Cost$792.00
Food Cost %34.9%
Labor Cost %18.4%
Actual Margin35
How to Use This Calculator
  1. Enter the number of guests for the event.
  2. Set food cost per person ($) based on your menu and target food cost percentage.
  3. Enter staff needed, staff hours each, and staff hourly rate ($).
  4. Add rental costs, venue fees, and your target profit margin percentage.
  5. Review the total quote, price per person, total cost, and profit to finalize your proposal.

How the result changes with Target Margin

Target MarginTotal Quote Price
11$3,137.08
35$4,295.38
65$7,977.14
89$25,381.82

What each input means

Number of Guests
Expected number of guests.
Food Cost Per Person
Ingredient cost per guest.
Staff Needed
Number of catering staff required.
Staff Hours Each
Hours each staff member will work.
Staff Hourly Rate
Hourly rate per staff member.
Equipment Rental
Rental cost for equipment, linens, etc.
Target Margin
Target profit margin percentage.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Number of Guests = 100, Food Cost Per Person = 15, Staff Needed = 6, Staff Hours Each = 6 = 7 input(s) provided
  2. Calculate Total Quote Price
    Total Quote Price
    4295.38 = $4,295.38
  3. Calculate Price Per Person
    Price Per Person
    42.95 = $42.95
  4. Calculate Profit
    Profit
    1503.38 = $1,503.38

Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.

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