Cultural Venue Rental Calculator

Rental pricing from space type, duration, and services.

Base rental rate ($)

Event duration (hours)

Additional hour rate ($)

Setup & teardown (hours)

Expected guests

A/V equipment ($)

Catering per person ($)

Security staff needed

Security hourly rate ($)

Event insurance ($)

Tab to move between fields

Total event cost

$8,828.00

≈ 9 smartphones

Venue cost (excl. catering)$3,578.00

Space rental cost$1,500.00

Total catering cost$5,250.00

Total security cost$448.00

Cost per guest$58.85

Cost per hour$1,765.60

Suggested rental price (40% margin)$5,963.33

How to Use This Calculator

Enter Base rental rate ($), Event duration (hours), and Additional hour rate ($).
Set Setup & teardown (hours), Expected guests, and A/V equipment ($).
Adjust Catering per person ($), Security staff needed as needed.
Review the Total event cost ($) result.
Use Venue cost (excl. catering) ($) and Space rental cost ($) to inform your decision.

How the result changes with Expected guests

Base rental rate ($): Base venue rental fee (typically covers 4-5 hours).
Event duration (hours): Total event hours (beyond 5 hours billed at additional hourly rate).
Additional hour rate ($): Hourly rate for time beyond the base rental period.
Setup & teardown (hours): Hours needed for event setup and breakdown.
Expected guests: Anticipated number of event attendees.
A/V equipment ($): Sound system, projector, screens, and lighting equipment rental.
Catering per person ($): Per-person food and beverage cost.
Security staff needed: Number of security personnel for the event.
Security hourly rate ($): Per-hour cost for each security staff member.
Event insurance ($): Single-event liability insurance policy cost.

Total event cost: Complete cost including venue rental, staffing, equipment, and catering.
Venue cost (excl. catering): All venue-related charges without food and beverage.
Space rental cost: Base rental plus additional hours.
Total catering cost: Food and beverage for all guests.
Total security cost: Security staffing for event plus setup/teardown hours.
Cost per guest: Total event cost divided by expected attendance.
Cost per hour: Total event cost divided by event duration.
Suggested rental price (40% margin): Recommended rental price for venue operators targeting 40% profit margin.

Identify Input Parameters
4 parameters
Base rental rate ($) = 1500, Event duration (hours) = 5, Additional hour rate ($) = 250, Setup & teardown (hours) = 3 = 10 input(s) provided
Calculate Total event cost
Total event cost = venueTotalCost + totalCatering
8828 = $8,828
Calculate Venue cost
Venue cost = totalRentalCost + setupCost + avEquipmentCost + securityCost + fohCost + insu...
3578 = $3,578
Calculate Space rental cost
Space rental cost = baseRental + extraHoursCost
1500 = $1,500