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Calcimator

Museum Education Program Calculator

Calculate staffing, costs, revenue, and margins for museum education programs — tours, workshops, field trips, and camps.

Inputs

Results

Cost per session

$79.00

≈ 5 movie tickets

Annual net margin

$4,040.00

≈ 4 smartphones

Revenue per session$160.00
Margin per session$81.00
Margin (%)50.5%
Educators needed1
Break-even participants10
Annual revenue$8,000.00
Annual cost$3,960.00
Annual participants1,000
Cost Per Person$3.96
How to Use This Calculator
  1. Enter Program type, Participants per session, and Sessions per year.
  2. Set Educator hourly rate ($) and Fee per participant ($).
  3. Review Cost per session ($) and Annual net margin ($).
  4. Use Revenue per session ($) and Margin per session ($) to inform your decision.

How the result changes with Educator hourly rate ($)

Educator hourly rate ($)Cost per sessionAnnual net margin
20$72.00$4,400.00
70$252.00-$4,600.00
130$468.00-$15,400.00
180$648.00-$24,400.00

What each input means

Program type
1 = Gallery tour; 2 = Hands-on workshop; 3 = School field trip; 4 = Lecture/panel; 5 = Multi-day camp.
Participants per session
Average number of participants per session.
Sessions per year
Total sessions planned per year.
Educator hourly rate ($)
Hourly wage for museum educators (US median: ~$22/hr).
Fee per participant ($)
Ticket/registration fee per person (0 = use typical rate for program type).

What each result means

Cost per session
Total cost per session including staff, materials, and overhead.
Revenue per session
Participant fee revenue per session.
Margin per session
Revenue minus cost per session (negative = subsidy needed).
Margin (%)
Margin as a percentage of revenue.
Educators needed
Number of educators required per session.
Break-even participants
Minimum participants per session to cover costs.
Annual revenue
Total projected annual revenue.
Annual cost
Total projected annual cost.
Annual net margin
Annual revenue minus cost.
Annual participants
Total participants served per year.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Program type = 1, Participants per session = 20, Sessions per year = 50, Educator hourly rate ($) = 22 = 5 input(s) provided
  2. Calculate Cost per session
    Cost per session = directCostPerSession + overheadPerSession
    79 = $79
  3. Calculate Annual net margin
    Annual net margin = annualRevenue - annualCost
    4040 = $4,040
  4. Calculate Revenue per session
    Revenue per session = actualFee * participantsPerSession
    160 = $160
  5. Calculate Margin per session
    Margin per session = revenuePerSession - totalCostPerSession
    81 = $81

Engine last updated .

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