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Calcimator

Time Card Calculator

Add up a weekly time card from clock-in and clock-out times — all seven days, split shifts, paid or unpaid breaks, clock rounding, and overtime under federal or California rules — to get hours worked and gross pay.

About this calculator

This calculator adds up a full week of clock-in and clock-out times, not just a single shift. Each day accepts a time typed the way people actually read a punch clock -- 9:00, 9:00 AM, or 17:30 -- and a bare decimal like 9.5 for payroll exports that are already in decimal hours (lines 30-53); a 'pm' or 'am' suffix shifts the hour by 12 except for the special case of 12 itself, where 12 AM reads as midnight, hour zero, and 12 PM stays at noon (lines 55-60). If a clock-out time is numerically earlier than the clock-in time, the shift is read as spanning midnight rather than producing a negative result (lines 74-79), and every day also supports an optional second in/out pair for a split shift. Once each day's worked hours are totalled, the Overtime Rule input decides how they're split into Regular, Overtime, and Double-Time bands: the Federal option pays time-and-a-half only once the running weekly total passes 40 hours, exactly as the U.S.

Department of Labor's Fair Labor Standards Act regulations (29 CFR Part 778) require (lines 167-177), while the California option applies the daily thresholds set out in California Labor Code Section 510 -- over 8 hours at 1.5x, over 12 at 2x -- plus a premium on a seventh consecutive worked day, before the weekly 40-hour rule is applied on top of whatever is still counted as regular (lines 138-166). Hourly Rate has by far the largest effect on Gross Pay of the numeric inputs, since every pay figure is that rate multiplied by an hours total (lines 187-190); the Overtime Multiplier and Double-Time Multiplier, by contrast, only ever scale the Pay figures -- they have no effect at all on how many hours land in the Overtime or Double-Time bands, which is decided purely by the schedule and the chosen rule. Effective Hourly Rate divides Gross Pay by Total Hours worked, and is defined as zero rather than a division error on a week with no hours entered (line 203).

Inputs

min
min
min
min
min
min
min
$

Results

Total hours

40 hrs

Gross pay

$1,000.00

≈ 8 pairs of sneakers

Regular hours40 hrs
Overtime hours0 hrs
Double-time hours0 hrs
Regular pay$1,000.00
Overtime pay$0.00
Double-time pay$0.00
Overtime rule appliedFederal (over 40/week)
Days worked5
Average day8 hrs
Effective hourly rate$25.00
Monday8 hrs
Tuesday8 hrs
Wednesday8 hrs
Thursday8 hrs
Friday8 hrs
Saturday0 hrs
Sunday0 hrs

Figures current as of 2026. Sources: U.S. Department of Labor, Wage and Hour Division — Fair Labor Standards Act (29 CFR Part 778), California Labor Code § 510

How to Use This Calculator
  1. Enter clock-in and clock-out times as you read them off the card — 9:00 AM and 5:30 PM both work, as does 17:30.
  2. Set the break in minutes for each day, and switch breaks to paid if your employer pays through them.
  3. Open the advanced fields to add a second in/out pair for a split shift.
  4. Choose the overtime rule that applies to you, and a rounding increment if your employer rounds punches.

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How the result changes with Monday break

Monday breakTotal hoursGross pay
4839.7 hrs$992.50
16837.7 hrs$942.50
31235.3 hrs$882.50
43233.3 hrs$832.50

What each input means

Monday in
Clock-in time. Type 9:00, 9:00 AM or 09:00.
Monday out
Clock-out time. A time earlier than the clock-in is read as an overnight shift.
Monday break
Break length in minutes.
Monday 2nd in
Second shift start, for a split shift. Leave blank if unused.
Monday 2nd out
Second shift end.
Overtime rule
Federal law pays overtime beyond 40 hours a week. California also pays it beyond 8 hours in a day, double time beyond 12, and a premium on a seventh consecutive day.
Clock rounding
Many employers round punches to a fixed increment. Six minutes is a tenth of an hour, which is why payroll systems favour it.
Breaks are paid
When on, break minutes stay in the worked total.
Hourly rate
Base pay rate.
Overtime multiplier
1.5 is time and a half.
Double-time multiplier
Used by the California rule beyond 12 hours in a day.

What each result means

Effective hourly rate
Gross pay divided by hours worked, premiums included.

How this is calculated

Formula

worked = (out − in) + (out₂ − in₂) − unpaid break; pay = regular×rate + OT×rate×1.5 + DT×rate×2

Worked example, using the default values

  1. Total each day's worked hours
    worked = (out − in) + (out₂ − in₂) − unpaid break
    Mon 8h, Tue 8h, Wed 8h, Thu 8h, Fri 8h = 40 hours across 5 day(s)
  2. Apply the overtime rule
    weekly: hours beyond 40 at 1.5×
    Federal (over 40/week) = 40h regular, 0h overtime, 0h double time
  3. Pay each band at its multiplier
    pay = regular×rate + OT×rate×1.5 + DT×rate×2
    40×$25 + 0×$25×1.5 + 0×$25×2 = $1,000
  4. Check the blended rate
    effective rate = total pay ÷ total hours
    $1,000 ÷ 40h = $25/hour

Figures and sources

Engine last updated . Checked against 6 independently-derived tests how we verify calculators.

Frequently Asked Questions

How does the calculator know if I mean 9 AM or 9 PM?

It looks for an am or pm suffix at the end of what you typed (line 37); if you write a plain 24-hour value like 17:30 with no suffix, it's read literally as 5:30 PM. The one special case is 12 o'clock: 12 AM is read as midnight, hour zero, and 12 PM stays at noon, hour twelve, rather than both mapping to the same hour (lines 57-59).

Do the Overtime Multiplier and Double-Time Multiplier change how many hours count as overtime?

No. Which hours fall into the Regular, Overtime, or Double-Time bands is decided entirely by the Overtime Rule and the times you entered, before either multiplier is ever used (lines 138-177); the two multipliers only scale how much each of those already-decided hours is worth in the pay calculation (line 189), so raising the Overtime Multiplier changes Overtime Pay but never changes Overtime Hours.

What's the difference between the Federal and California overtime rules?

Federal applies a single weekly test set by the Fair Labor Standards Act (29 CFR Part 778): every hour beyond 40 in the week is overtime, no matter how it's spread across days (lines 167-177). California Labor Code Section 510 layers daily thresholds on top of that -- over 8 hours in a single day is overtime and over 12 is double time -- and adds a premium for a seventh consecutive day worked in the week, with the weekly 40-hour test still applied afterward to whatever hours are still counted as regular (lines 138-166), so the same schedule can produce more paid overtime under California's rule.

Why does Effective Hourly Rate show $0 instead of an error when I haven't entered any hours?

Effective Hourly Rate is Gross Pay divided by Total Hours, and dividing by zero would normally produce an undefined or infinite result; the calculator checks for that case directly and reports zero instead whenever Total Hours is zero (line 203), so a blank time card shows a clean $0 rather than an error or a nonsensical figure.

Why doesn't changing the Saturday or Sunday break do anything?

Saturday and Sunday start with no clock-in or clock-out entered, so worked time for that day is already zero and a break can't subtract from it. It's collected and doesn't currently affect the total until you also enter hours for that day, at which point it behaves like any other day's break.

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