Arts Grant Budget Calculator

NEA and state arts council grant budget preparation.

Grant amount requested ($)

Match requirement

Personnel allocation

Artist fees allocation

Supplies & materials

Marketing & outreach

Travel

Indirect cost rate

In-kind match value ($)

Tab to move between fields

Total project budget

$37,500.00

≈ 19 gaming PCs

Total match required$12,500.00

Cash match still needed$7,500.00

Personnel budget$10,000.00

Artist fees budget$5,000.00

Supplies budget$3,750.00

Marketing budget$2,500.00

Indirect costs$2,500.00

NEA format compliant1

Travel Budget$1,250.00

How to Use This Calculator

Enter Grant amount requested ($), Match requirement, and Personnel allocation.
Set Artist fees allocation, Supplies & materials, and Marketing & outreach.
Adjust Travel, Indirect cost rate as needed.
Review the Total project budget ($) result.
Use Total match required ($) and Cash match still needed ($) to inform your decision.

How the result changes with Grant amount requested ($)

Grant amount requested ($): Total grant funding amount being requested.
Match requirement: Required matching funds as percentage of grant (NEA requires at least 1:1 match = 100%).
Personnel allocation: Share of direct costs for project staff salaries and benefits.
Artist fees allocation: Share for contracted artists, performers, and creative professionals.
Supplies & materials: Share for art supplies, equipment rental, and consumables.
Marketing & outreach: Share for promotion, printing, advertising, and community engagement.
Travel: Share for project-related travel expenses.
Indirect cost rate: Organization overhead rate (NEA caps at 15% for most grants).
In-kind match value ($): Documented value of donated goods, services, or volunteer time that counts toward match.

Total project budget: Grant amount plus all required matching funds.
Total match required: Total matching funds needed (cash + in-kind).
Cash match still needed: Match requirement minus documented in-kind support.
Personnel budget: Allocated grant funds for project staff.
Artist fees budget: Allocated grant funds for contracted artists.
Supplies budget: Allocated grant funds for materials and supplies.
Marketing budget: Allocated grant funds for outreach and promotion.
Indirect costs: Administrative overhead charged to the grant.
NEA format compliant: 1 = meets NEA guidelines (indirect <=15%, match >=50%), 0 = review needed.

Identify Input Parameters
4 parameters
Grant amount requested ($) = 25000, Match requirement = 50, Personnel allocation = 40, Artist fees allocation = 20 = 9 input(s) provided
Calculate Total project budget
Total project budget = grantAmount + cashMatchRequired
37500 = $37,500
Calculate Total match required
Total match required = grantAmount * (matchRequiredPct / 100)
12500 = $12,500
Calculate Cash match still needed
Cash match still needed
7500 = $7,500