Grant Match Sources Calculator

Plan how to meet grant matching fund requirements using cash, in-kind donations, volunteer time, and partner contributions.

Inputs

Grant Award Amount ($)

Match Ratio (e.g. 1 = 1:1)

Cash Match ($)

Volunteer Hours

Volunteer Hour Rate ($)

Other In-Kind Donations ($)

Partner Contributions ($)

Indirect Costs as Match ($)

Tab to move between fields

Results

Required Match

$25,000.00

≈ 13 gaming PCs

Total Match Identified

$20,990.00

≈ 10 gaming PCs

Surplus / Deficit-$4,010.00

Match % Achieved84%

Volunteer Time Value$5,990.00

Total In-Kind Value$10,990.00

Cash % of Match47.6%

In-Kind % of Match52.4%

Total Project Budget$120,990.00

How to Use This Calculator

Enter the Grant Amount and required Match Percentage from the funder.
Enter proposed match sources: cash contributions, in-kind labor, donated materials, and facility space.
Review the total match value and whether it meets or exceeds the required match.
Check Allowable vs Non-Allowable match sources per the funder's guidelines.
Use the analysis to document match commitments in memoranda of understanding with partners.

How the result changes with Grant Award Amount ($)

Grant Award Amount ($)	Required Match	Total Match Identified
100,000,000	$25,000,000.00	$20,990.00
350,000,000	$87,500,000.00	$20,990.00
650,000,000	$162,500,000.00	$20,990.00
900,000,000	$225,000,000.00	$20,990.00

What each input means

Grant Award Amount ($): Total amount of the grant you are applying for.
Match Ratio (e.g. 1 = 1:1): Required match as a ratio of grant amount. 1:1 = 1.0, 25% match = 0.25.
Cash Match ($): Direct cash contributions from your organization or donors.
Volunteer Hours: Donated volunteer hours to count as in-kind match.
Volunteer Hour Rate ($): Value per volunteer hour (Independent Sector national avg ~$29.95).
Other In-Kind Donations ($): Donated goods, services, space, or equipment at fair market value.
Partner Contributions ($): Cash or in-kind contributions from collaborating organizations.
Indirect Costs as Match ($): Unrecovered indirect costs counted toward match (if allowed by funder).

What each result means

Required Match: Total matching funds needed based on grant amount and match ratio.
Total Match Identified: Sum of all match sources you've identified.
Surplus / Deficit: Positive = surplus; negative = still need more match.
Match % Achieved: How close you are to meeting the full match requirement.
Volunteer Time Value: Dollar value of volunteer hours at the given rate.
Total In-Kind Value: Volunteer time plus other in-kind donations.
Cash % of Match: Cash contributions as percentage of total match.
In-Kind % of Match: In-kind contributions as percentage of total match.
Total Project Budget: Grant award plus all match sources.

How this is calculated

Worked example, using the default values

Identify Input Parameters
4 parameters
Grant Award Amount ($) = 100000, Match Ratio (e.g. 1 = 1:1) = 0.25, Cash Match ($) = 10000, Volunteer Hours = 200 = 8 input(s) provided
Calculate Required Match
Required Match = grantAmount * matchRatio
25000 = $25,000
Calculate Total Match Identified
Total Match Identified = cashMatch + totalInKind + partnerContributions + indirectAsMatch
20990 = $20,990
Calculate Surplus / Deficit
Surplus / Deficit = totalMatch - requiredMatch
-4010 = $-4,010
Calculate Match % Achieved
84 = 84%

Engine last updated July 28, 2026.

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