Traveling Exhibition Cost Calculator
Estimate crating, shipping, insurance, installation, and courier costs for traveling museum exhibitions.
Inputs
Results
Total organizing cost
$285,376.00
≈ 7 Teslas
Suggested venue fee
$95,125.00
≈ 9 years of state college
How to Use This Calculator
- Enter Number of objects, Avg. value per object ($), and Total crated volume (cu ft).
- Set Total shipping weight (lbs), Number of venues, and Exhibition area (sq ft).
- Adjust Courier days per venue as needed.
- Review Total organizing cost ($) and Suggested venue fee ($).
- Use Crating cost ($) and Total shipping ($) to inform your decision.
How the result changes with Exhibition area (sq ft)
| Exhibition area (sq ft) | Total organizing cost | Suggested venue fee |
|---|---|---|
| 5,090 | $355,600.00 | $118,533.00 |
| 17,565 | $774,760.00 | $258,253.00 |
| 32,535 | $1,277,752.00 | $425,917.00 |
| 45,010 | $1,696,912.00 | $565,637.00 |
What each input means
- Number of objects
- Total artworks or artifacts in the traveling exhibition.
- Avg. value per object ($)
- Average insurance valuation per object.
- Total crated volume (cu ft)
- Combined volume of all crates in cubic feet.
- Total shipping weight (lbs)
- Total weight of all crated objects in pounds.
- Number of venues
- Number of venues the exhibition will visit.
- Exhibition area (sq ft)
- Gallery square footage at each venue.
- Courier days per venue
- Days a courier is needed at each venue for install/deinstall oversight.
What each result means
- Total organizing cost
- Total cost to the organizing institution (crating, shipping, insurance, install, courier, PM).
- Crating cost
- Museum-grade crate fabrication (one-time).
- Total shipping
- Fine art shipping for all legs of the tour.
- Total insurance
- Nail-to-nail insurance across all venues.
- Total installation
- Installation and deinstallation at all venues.
- Total courier costs
- Courier travel, per diem, and lodging.
- Total insured value
- Combined insurance valuation of all objects.
- Cost per venue
- Average cost per venue stop.
- Cost per object
- Average cost per object for the entire tour.
- Suggested venue fee
- Minimum fee per venue to recoup organizing costs.
How this is calculated
Worked example, using the default values
- Identify Input Parameters4 parametersNumber of objects = 50, Avg. value per object ($) = 50000, Total crated volume (cu ft) = 200, Total shipping weight (lbs) = 5000 = 7 input(s) provided
- Calculate Total organizing costTotal organizing cost = directCosts + pmCost285376 = $285,376
- Calculate Suggested venue feeSuggested venue fee = totalOrganizingCost / venueCount95125 = $95,125
- Calculate Crating costCrating cost = totalCratedCuFt * 255000 = $5,000
- Calculate Total shippingTotal shipping = shippingPerLeg * totalLegs80000 = $80,000
Engine last updated .
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