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Calcimator

Wedding Guest List Calculator

Estimate wedding attendance from invite count, acceptance rate, plus-ones, and children. Plan tables and meals accordingly.

Inputs

Results

Total Expected Guests

156

Invite This Many for Target

188

Primary Guests120
Expected Declines30
Children Attending16
Adult Guests140
Meal Equivalents150
Round Tables Needed (8/tbl)20
Long Tables16
How to Use This Calculator
  1. Enter Guests Invited — the total number of individual invitations sent.
  2. Set Acceptance Rate (%): 75-85% is typical; destination weddings may see 50-65%.
  3. Input Children (%) — the estimated share of attendees who are children (affects meal planning).
  4. Set Plus-One Invites (%) — the percentage of guests who receive a plus-one invitation.
  5. Review Total Expected Guests and Round Tables Needed (8 per table) to coordinate with your venue and caterer.
  6. Use Should Invite count to work backwards from a venue capacity limit to your invitation list size.

How the result changes with Acceptance Rate (%)

Acceptance Rate (%)Total Expected GuestsInvite This Many for Target
10201,500
3569429
65127231
90176167

What each input means

Guests Invited
Total number of individual invitations sent
Acceptance Rate (%)
Expected percentage who will RSVP yes (75-85% is typical)
Children (%)
Estimated percentage of attendees who are children
Plus-One Invites (%)
Percentage of invitees receiving a plus-one

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Guests Invited = 150, Acceptance Rate (%) = 80, Children (%) = 10, Plus-One Invites (%) = 30 = 4 input(s) provided
  2. Calculate Total Expected Guests
    Total Expected Guests
    156 = 156
  3. Calculate Invite This Many for Target
    Invite This Many for Target
    188 = 188
  4. Calculate Primary Guests
    Primary Guests
    120 = 120
  5. Calculate Expected Declines
    Expected Declines
    30 = 30

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