Team Building Activity Cost Calculator

Per-person cost across team building activity types.

Participants

Activity type (0-3)

Duration (hours)

Transportation (0=no, 1=yes)

Meals included (0=no, 1=yes)

Number of activities

Tab to move between fields

Total cost

$4,082.00

≈ 4 smartphones

Cost per person$163.27

Activity fees$1,930.00

Facilitator/guide fees$600.00

Equipment & materials$375.00

Transportation$0.00

Meals & refreshments$625.00

Facilitators needed2

Activity fee/person$77.19

Contingency (8%)$302.00

How to Use This Calculator

Enter the team size and preferred activity format (indoor, outdoor, virtual).
Set activity duration and complexity level.
Input venue or facilitation costs and materials budget.
Review total activity cost and cost per participant.
Compare activity options by adjusting format and duration to hit your per-head budget.

How the result changes with Participants

Participants: Number of team members participating.
Activity type (0-3): 0 = indoor (escape rooms, cooking); 1 = outdoor (ropes, scavenger hunt); 2 = adventure (zip-line, paintball); 3 = professional facilitated (leadership workshop).
Duration (hours): Total activity duration in hours.
Transportation (0=no, 1=yes): Whether charter bus transportation is needed.
Meals included (0=no, 1=yes): Whether to include lunch or refreshments.
Number of activities: Number of distinct activities (e.g., morning + afternoon sessions).

Total cost: Complete team building event cost with 8% contingency.
Cost per person: All-in cost divided by number of participants.
Activity fees: Base activity cost for all participants and sessions.
Facilitator/guide fees: Cost for activity facilitators (1 per 15 participants).
Equipment & materials: Gear, supplies, and materials for activities.
Transportation: Charter bus cost for off-site activities.
Meals & refreshments: Food and beverage costs.
Facilitators needed: Number of facilitators/guides required.
Activity fee/person: Per-person activity cost before other expenses.
Contingency (8%): Buffer for weather contingencies and last-minute changes.

Identify Input Parameters
4 parameters
Participants = 25, Activity type (0-3) = 1, Duration (hours) = 3, Transportation (0=no, 1=yes) = 0 = 6 input(s) provided
Calculate Total cost
Total cost = subtotal + contingency
4082 = $4,082
Calculate Cost per person
Cost per person = grandTotal / participants
163.27 = $163.27
Calculate Activity fees
Activity fees = activityCostPerPerson * participants * numberOfActivities
1930 = $1,930