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Calcimator

Hotel Break-Even Occupancy Calculator

Calculate the minimum occupancy rate needed to cover fixed and variable operating costs.

Inputs

$
$
$

Results

Break-Even Occupancy

38.7%

Rooms per Night Needed

58

Monthly Room Nights1,740
Contribution per Room$115.00
Break-Even Revenue$261,000.00
Total Costs at B/E$260,900.00
Margin of Safety (at 75%)1,635 room nights
Annual Break Even Room Nights20,870
How to Use This Calculator
  1. Enter Total Rooms available in the property.
  2. Set Monthly Fixed Costs (rent, salaries, utilities, debt service).
  3. Enter Variable Cost per Room Night (amenities, housekeeping supplies, utilities per stay).
  4. Input your Average Daily Rate (ADR).
  5. Review Break-Even Occupancy (%), Rooms per Night Needed, Monthly Room Nights required, and Break-Even Revenue.

How the result changes with Average Daily Rate (ADR)

Average Daily Rate (ADR)Break-Even OccupancyRooms per Night Needed
$227.0023.2%35
$720.006.5%10
$1,311.003.5%6
$1,803.002.5%4

What each input means

Total Rooms
Total room inventory.
Monthly Fixed Costs
Rent/mortgage, management fees, insurance, base utilities, core staff.
Variable Cost per Room Night
Housekeeping supplies, laundry, amenities, commissions, utilities per room.
Average Daily Rate (ADR)
Average room rate achieved.

How this is calculated

Worked example, using the default values

  1. Identify Input Parameters
    4 parameters
    Total Rooms = 150, Monthly Fixed Costs = 200000, Variable Cost per Room Night = 35, Average Daily Rate (ADR) = 150 = 4 input(s) provided
  2. Calculate Break-Even Occupancy
    Break-Even Occupancy
    38.7 = 38.7
  3. Calculate Rooms per Night Needed
    Rooms per Night Needed
    58 = 58
  4. Calculate Monthly Room Nights
    Monthly Room Nights
    1740 = 1740
  5. Calculate Contribution per Room
    Contribution per Room
    115 = $115

Engine last updated . Checked against 2 independently-derived tests — how we verify calculators.

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