Janitorial Staffing Calculator

Facility Type sets the cleaning rate used to estimate Hours per Visit, and that rate varies widely — from 2,000 sq ft/hr for medical spaces up to 5,000 sq ft/hr for industrial spaces. At the same square footage, switching between the lowest and highest rate category can more than double the estimated hours needed, which is a bigger swing than a typical change in facility size alone.

Facility Size feeds directly into Hours per Visit (larger facilities take proportionally longer to clean at the same rate) and from there into Monthly Labor Cost, so a larger space costs more to clean in roughly direct proportion to its added square footage, holding facility type and frequency constant.

Medical spaces typically require more careful disinfection protocols, detail cleaning around equipment, and infection-control procedures than an open office layout, which slows the effective cleaning rate. This calculator models that as a lower square-feet-per-hour figure (2,000 vs. 3,500 for a standard office) rather than a separate protocol adjustment.

It's a single flat national planning estimate representing burdened labor cost — wages plus estimated payroll taxes and benefits — not a rate tailored to your region, union contract, or staffing agency markup. Local janitorial labor costs can vary significantly, so use the dollar outputs as a starting baseline to adjust against your actual market rate.

Cleaning Frequency sets how many visits happen per month — roughly 22 for daily service, 13 for three times a week, and about 4.3 for weekly — and Monthly Labor Cost scales with that visit count times the per-visit labor cost. Moving from weekly to daily service multiplies the monthly labor cost by roughly five, purely from the ~5x jump in visit count (22 vs. 4.33) — the hours-per-visit figure itself is fixed by Facility Sq Ft and Facility Type and doesn't change with frequency.